Costs of learning: student funding guide 2019 to 2020

Coronavirus (COVID-19): £500 fee for well being and social care workers – questions and solutions

This publication units out solutions to continuously requested questions by well being and social care workers following the announcement of a £500 fee by the First Minister on 30 November.

General info

Q. The fee is “pro-rata”.  What does that imply?

It implies that full time workers will obtain the complete £500 and workers who work part-time will obtain a proportion of the complete quantity based mostly on the period of time they’ve labored. So somebody who works 50% of full time hours would obtain £250, for example. 

Q. The fee is “non-consolidated”.  What does that imply?

Non-consolidated means it isn’t pensionable and doesn’t create a brand new baseline for future pay calculations.

Q. Will I pay tax on the fee?

The fee might be liable to tax, nationwide insurance contributions and student loan repayments, the place applicable.

Q. I obtain Universal Credit. Will my Universal Credit be lowered if I obtain the fee?

  • the power to exempt the fee from profit calculations isn’t inside the present powers of the Scottish Government. As such, Universal Credit entitlements could also be lowered following the evaluation interval(s) through which the fee is acquired
  • recipients who’re in receipt of Universal Credit have to notify their work coach of the change of their circumstances with the intention to keep away from any overpayments which can end in points with their declare
  • NHS Scotland staff might be given the choice to take the fee in instalments over three months or they are going to have the choice to delay receiving the fee ought to they really feel the necessity to seek the advice of their Work Coach with reference to the impact on the advantages.  Social care employers will even be requested to provide workers this selection.

Q. Will my Council Tax Reduction be effected if I obtain the £500 fee?

The laws put in place in help of the £500 fee implies that it ought to be disregarded within the calculation of Council Tax Reduction.  However, workers in receipt of Council Tax Reduction ought to inform their native authority that they’ve acquired the COVID fee with the intention to be certain that it doesn’t have an effect on their discount. As your native authority might request verification of the fee, please retain your payslip for this goal.

Q. What in regards to the impact on different advantages I obtain?

If you’re receiving different ‘legacy benefits’, your entitlement may very well be affected. If your entitlement ends in consequence, you will be unable to say these advantages once more and might want to declare Universal Credit as an alternative if you happen to nonetheless want help.

You ought to get recommendation as quickly as doable earlier than receiving the fee.

Legacy advantages are Housing Benefit (in case you are below pension age), Income Support, income-based Jobseeker’s Allowance, and income-related Employment and Support Allowance.

The following advantages may be affected: 

  • Pension credit 
  • Carer’s Allowance – the fee might be handled as earnings. If it means you exceed the weekly earnings threshold of £128, you possibly can briefly lose entitlement to Carer’s Allowance.  Please word that the qualifying date for the following Carer’s Allowance Supplement is 12 April. If you lose entitlement to Carer’s Allowance on that date, you’ll not obtain the June complement of £231.40

If you need to discover out extra about how this fee might have an effect on your advantages or tax credit, then contact:

Citizens Advice:

Bureaux | Citizens Advice Scotland

HMRC:

Contact HMRC – GOV.UK

DWP:

Contact Jobcentre Plus – GOV.UK

Q. Will the fee have an effect on my student loan deductions?

Student loan repayments are based mostly on a borrower’s weekly or month-to-month earnings as a proportion of the annual reimbursement threshold, at the moment £19,390 for the 20-21 tax yr (Plan 1). Scottish debtors who’re on Plan 1 student loans will due to this fact repay 9% of any revenue over the weekly price of £372 or the month-to-month price of £1,615. Any student whose complete annual earnings doesn’t breach the annual reimbursement threshold (£19,390) might be eligible to use to the Student Loans Company for a refund. The annual reimbursement threshold for Scottish debtors will improve to £25,000 from the 21-22 tax yr in April 2021.

Q. I obtain Scottish Child Payment, will the £500 fee have an effect on this?

Scottish Child Payment is paid as a top-up of numerous completely different qualifying advantages. The qualifying advantages are:

  • Universal Credit
  • Child Tax Credit
  • Income Support
  • Pension Credit
  • Working Tax Credit
  • income-based Jobseeker’s Allowance (JSA)
  • income-related Employment and Support Allowance (ESA)

These qualifying advantages take account of your revenue. The £500 fee could also be thought of as a part of your revenue in the direction of these advantages, by the DWP. It is feasible that the fee might put your revenue over the brink at which your qualifying profit is stopped.

If your qualifying profit is stopped on account of receiving this £500 fee, your Scottish Child Payment would additionally cease.

It is necessary that you just notify Social Security Scotland as quickly as you develop into conscious that your qualifying profit has been stopped, to keep away from any overpayment.

If you need to discover out extra about how this fee might have an effect on your advantages or tax credit, then contact: 

Citizens Advice:
Bureaux | Citizens Advice Scotland 

HMRC:
Contact HMRC – GOV.UK

DWP:
Contact Jobcentre Plus – GOV.UK 

Q. If my Scottish Child Payment stops on account of this £500 fee, will I want to use once more?

The guidelines round Scottish Child Payment permit your declare to restart mechanically in case your qualifying profit is reinstated inside 12 weeks of it stopping as a result of a rise within the degree of your revenue. Providing your qualifying profit restarts inside 12 weeks of it stopping as a result of this fee, your Scottish Child Payment ought to reinstate mechanically.

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You might want to talk about this with the related division accountable for supply of your qualifying profit. 

For immediately employed NHS Scotland workers

Q. Who is eligible for the fee?

The following individuals are eligible for the fee:

  • workers who’ve been employed in NHS Scotland for no less than one month’s steady service between 17 March and 30 November 2020, together with those that have since left or retired from NHS employment
  • bank employees, locums paid by way of NHS Payroll, workers on honorary contracts and workers lined by the Two-Tier Agreement, offering they’ve at the least one month’s steady service between 17 March and 30 November 2020
  • workers who accepted and labored on non permanent contracts to assist the pandemic response, together with students who labored below non permanent contracts however who’ve since returned to University, offering they’ve at the least one month’s steady service between 17 March and 30 November 2020

The following individuals are not eligible for the fee:

  • company Staff
  • medical students on unpaid placements inside well being and social care
  • Board Chairs and Non-Execs
  • individuals working below IR35 preparations or Direct Engagement fashions
  • employees paid on a “fee” foundation
  • individuals on profession breaks
  • staff dismissed for gross misconduct

Q. How will I obtain the fee?

The fee might be distributed by way of NHS Board Payroll Departments in workers wage funds. Those who’ve left NHS employment might be contacted sooner or later. There have been stories of scammers calling individuals, claiming to be from the Scottish Government and asking for bank particulars in order that the fee may very well be made. Staff ought to be conscious that there isn’t a cause for employees to reveal private or monetary particulars. The Scottish Government won’t name anybody about this fee. 

Q. When will I obtain my fee?

Most workers will obtain the fee in February salaries.  Some workers might have particular circumstances which can imply a later fee is important.  In addition, some workers may have chosen to obtain their funds in three month-to-month/13 week instalments from February to April, and a few workers may have chosen to pause the fee while they seek the advice of their Work Coach to determine how this can have an effect on their advantages. 

Q. I used to be half time through the qualifying interval and labored further hours, will this be mirrored in my fee?

Yes, your half time hours, together with further hours labored, might be averaged over the qualifying interval. Your fee will due to this fact be based mostly in your common hours labored per week, professional rata to the complete time fee of £500.

Q. I used to be full time through the qualifying interval and labored extra time, will this be mirrored in my fee?

No, extra time hours above full time are excluded for the aim of calculating the fee. Your fee might be capped at £500.

Q. I labored full time and half time through the qualifying interval, how will this have an effect on my fee?

If you labored full time hours for a interval of 1 month or extra then you’ll obtain £500.  If not, a professional rata calculation might be executed, based mostly on the interval you have been full time and the interval you have been half time. Any extra hours labored while you have been half time will even be taken into consideration.

Q. Are these on sick or maternity go away, or workers who have been shielding, eligible?

Yes, eligible workers who, between 17 March and 30 November 2020 have been shielding or have been on illness or maternity go away, will obtain the fee.

Q. Will I obtain this fee if I’ve left or retired from NHS Scotland?

Everyone who meets the qualifying standards is eligible for the fee.  In this case at the least one month’s steady service in NHS Scotland between 17 March and 30 November is required. So former NHS Scotland workers who retired between 17 April and 30 November are eligible, offering they meet the qualifying standards.  NHS Boards will contact leavers/retirees who’re due a fee to advise of this and to verify bank particulars.

Q. Will I obtain this fee if I left one NHS board and commenced employment in one other NHS Board?

Providing you meet the qualifying standards in both of your employments then you’ll obtain the fee, however might be capped at £500 if applicable.  Any fee due from the leaver Board might be processed by your present employer, topic to the £500 capping.

Q. I left/retired from NHS Scotland, do I have to contact my related Health Board to say any fee?

No, your NHS Board will contact you in case you are eligible for a fee. If you commenced employment in one other NHS Board earlier than 30 November 2020 then any fee out of your leaver Board might be processed by your present employer.

Q. What about conditions the place somebody has died in service or left and subsequently died?

Everyone who meets the qualifying standards is eligible for the fee.  In this case at the least one month’s steady service in NHS Scotland between 17 March and 30 November is required. In conditions the place workers died in service between 17 April and 30 November or left in that point having fulfilled the qualifying standards and subsequently died, the fee could be payable to their property.

Q. The fee is capped at £500. How will the service stop somebody who has moved submit through the qualifying interval receiving two funds in extra of £500?

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NHS Payroll division are organising a course of to match anonymised payroll data throughout Boards to make sure constant software of the £500 cap, that means no-one ought to obtain a double fee in extra of £500. 
Q. I’m a student. Will I obtain the fee?

Those students who had paid contracts within the NHS through the qualifying interval, offering they meet the opposite qualifying standards, might be eligible.  Students on regular placements for his or her programs won’t be eligible as they aren’t immediately employed by the NHS throughout this time.

Q. I left half approach by way of the qualifying interval. How will my fee be labored out?

For workers who left through the qualifying interval, offering they’d at the least one month’s steady service through the interval 17 March and 30 November 2020, the fee might be labored out professional rata to their interval of service.

Q. I began employment half approach by way of the qualifying interval. How will my fee be labored out?

For workers who be a part of through the qualifying interval, offering they’ve at the least one month’s steady service through the interval 17 March and 30 November 2020, the Covid fee might be labored out professional rata to their interval of service.

Q. I began with NHS Scotland on 15 November this yr. Will I get the fee?

The qualifying standards stipulates one month’s steady service in NHS Scotland between 17 March and 30 November 2020 so anybody who joined the service after 31 October 2020 won’t qualify.

Q. Will this fee be included in my vacation pay calculation?

No, the extra £500 stands in isolation and won’t be included within the calculation of any fee which is predicated on a reference interval, resembling vacation pay, sick pay or occupational maternity pay.

Q. I’m in receipt of a safety fee, will the Covid fee be offset towards my safety earnings?

No, the fee won’t be offset towards safety earnings.

Q. Will the fee be utilized in any future Organisational Change safety calculation of earnings?

No, the Covid fee won’t be included as earnings for any Organisational Change safety.

Q. I work time period time hours, what’s going to my fee be based mostly on?

Your fee might be based mostly on the hours that you’ve got been paid for through the qualifying interval.

Q.  What about conditions the place workers are involved about how the £500 professional rata fee will work together with the advantages they obtain?

Staff have been allowed to choose out of receiving the fee in February by letting their Board Payroll Department know by 5 February 2021. This will give individuals extra time to contemplate the matter.  Nobody ought to be financially worse off on account of the fee. However, people in receipt of Universal Credit might want to talk about any potential impression with their work coach earlier than making a call on the fee. Providing workers then inform their Employer by 5 July 2021 that they do need to obtain the fee, they’ll nonetheless get the £500. 

Read each the choose out and choose in kinds.

Q. If I resolve to choose again in, can I nonetheless have the fee unfold over three months?

Yes.  The kind permitting workers to choose again in, additionally permits people to decide on to both obtain one fee of £500 or to unfold that over three months.  

Q. Why does somebody who solely labored for five weeks through the qualifying interval (17 March 2020 to 30 November 2020) get the identical as somebody who labored for the entire of that interval?

Providing somebody fulfils the factors of 1 month’s steady service inside the qualifying interval, their fee is predicated on their common hours while working in NHS Scotland. Employers and Staff Side consultant mentioned intimately what probably the most sensible and logistically possible approach of allocating the fee could be and that is the method which was arrived at in partnership. 

For these working for unbiased contractors

Q. Are individuals who work as or for unbiased contractors, within the NHS, eligible?

Yes, the next workforce teams are all eligible:

  • General Practitioners and their apply groups, together with these in 2C practices
  • NHS Dentists and dental groups, together with administrative workers and apply managers
  • Community Pharmacists and the pharmacy groups
  • Community optometrists and their optometry apply groups

Q. How will pro-rata funds be calculated for these teams?

Independent contractors might be requested to declare the Whole Time Equivalence of their companions and all workers in order that pro-rated calculations may be made. Pro-rated implies that full time workers will obtain the complete £500 and workers who work part-time will obtain a proportion of the complete quantity based mostly on the period of time they work. So somebody who works 50% of full time hours would obtain £250, for example. 

Q. How will these teams be paid?

The bonus might be distributed by way of unbiased contractors to their companions and workers.

Q. Is there a course of for locums and sessional paid workers who don’t have an everyday apply?

There might be a separate declare kind for locums and sessional paid workers who can not have a declare made on their behalf by a single applicable service supplier. This might be offered sooner or later.

For these working in Scotland’s social care sector

Q. Who is eligible for the £500 fee?

Staff employed in registered grownup social care or kids’s residential care companies who’ve been employed for no less than a steady 4 week interval between 17 March and 30 November 2020 might be eligible for the fee, together with those that have since left or retired. 

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The course of for third, voluntary, charitable and personal sector employers has now closed.

Read the complete steerage for native authorities.

Agency employees, self-employed or unpaid carers are usually not eligible. 

Q. Are these on sick or maternity go away, or workers who have been shielding, eligible?

Yes, eligible workers who, between 17 March and 30 November 2020 have been:

  • shielding
  • on sick go away
  • on maternity, paternity, adoption go away
  • or furloughed

will obtain a fee professional rata to the traditional hours you’re employed.  

Q. I work in social care on a zero hours or versatile contract. Will I obtain the fee?

Staff should be a part of the paid workforce. They may be:

  • full-time or part-time
  • topic to a zero hours or versatile employment contract
  • topic to a everlasting or non permanent contract

You will obtain a professional rata fee based mostly on the hours that you’ve got labored.

Q. I work within the personal sector. Will I obtain the fee?

This fee is for employees employed in grownup social care within the statutory (native authority or well being board), third, voluntary, charitable and personal sectors, and private assistants who’re employed immediately by the individual they help or their household.

Q. I work for 2 social care suppliers. Will I get the fee twice?

You might be entitled to a professional rata fee from every employer capped at £500 in complete.

It is your accountability to guarantee that if you happen to work for multiple social care employer AND work greater than full time, that you don’t obtain greater than the utmost payable of £500. 

You ought to notify one in every of your employers that you just work greater than full time and ask in your fee to be lowered from that employer.

You must also notify your employer of any duplicate or extreme funds that you’ve got acquired.

Q. I work in social care, how will I obtain the £500 fee?

Your employer will make the fee to you thru your regular payroll. They might ask you for info to help with this.

Q. I work in social care, when will the fee be made?

There are roughly 170,000 individuals working for 1,200 employers, plus private assistants in grownup social care. Due to the huge variety of employers within the social care sector, organising eligibility pointers and a fee course of has taken time. We anticipate nearly all of funds to be made by the tip of April with some funds in May.

 

Q. I labored for an eligible supplier through the interval 17 March – 30 November 2020, however I’ve not acquired the fee. How do I obtain the fee?

A nationwide portal, hosted by our administration accomplice, Scotland Excel, has been developed for particular person social care workers who haven’t acquired the £500 thanks fee through an employer. The portal might be stay on 24 September and stay stay till 10 October 2021. Guidance on apply is out there.

Please word, that additional to earlier eligibility standards, a workers member is ineligible for this fee if SSSC registration was revoked for malpractice or neglect both throughout or after the qualifying interval.

 Q. Will hospice workers be eligible for the £500 fee?

Yes. Hospice workers might be eligible to obtain the fee.  Hospice care suppliers might be contacted individually about funds.

Q. What is the mechanism for allocating this funding to hospices?

A course of for delivering this funding to hospice workers is being put in place.

Q.  What about Personal Assistants?

Personal Assistants are immediately paid by their employer who receives public funds by way of Self-Directed Support (choice 1) or from Independent Living Fund Scotland. Successful candidates will obtain funds from Independent Living Fund Scotland, who’ve agreed to manage funds on behalf of the Scottish Government. As with different well being and social care employees, Personal Assistants will obtain a professional rata fee of as much as a most of £500, relying on the variety of hours they work in a median week.

The software course of for Personal Assistants has now gone stay. The deadline for functions might be midnight on the 25 August 2021.

Advice and steerage may be accessed right here: Coronavirus (COVID-19) – social care workforce £500 fee: steerage for private assistants.

A devoted helpline has been set as much as help candidates 0800 841 1321, please name this quantity if you happen to require a hardcopy of the appliance.

Q. Will my private knowledge by shared by my employer with anybody with the intention to obtain this fee?

No.  Your private knowledge doesn’t must be shared with some other organisation so as so that you can obtain the fee.  

Q. I’ve left or retired from my position, however suppose I’m nonetheless eligible. What ought to I do?

Social care suppliers have been suggested to contact former staff who would have been eligible to obtain the fee. Your former employer ought to have made the appliance in your behalf in case you are eligible. You ought to contact your former employer to examine if they’ve executed so in case you have not heard from them.

If you’re nonetheless working within the social care sector, your present employer ought to have included you of their software in case you are eligible.

For different public sector employees and key employees

Q. Are different public sector employees who helped with the COVID-19 effort eligible for the fee?

This fee is for NHS and social care workers. While the UK Government introduced a public sector pay freeze for 2021/2022, Scottish Ministers will publish their public sector pay coverage for 2021/2022 in January and this can recognise the dedication and arduous work of the general public sector workforce throughout Scotland.